Full Council – 18 December 2025

Time: 7:30 pm

Venue: Ilmington Community Shop Cafe

AGENDA

1. Apologies for Absence
2. Declaration of Interests: To receive any declarations of interests for items on the agenda and grant any requests for dispensations as appropriate.
3. County and District Council Reports
4. Public Forum: Members of the public are invited to address Council on any relevant matter for max. 3 minutes per person. 15 minutes in total is allocated to this item.
5. Confirmation of Minutes
   To confirm and sign the minutes of the meeting held on 27 November 2025.
6. Committee Minutes
   To receive the minutes of the Pavilion Committee meeting on 5th December 2025.
7. Planning Applications:
   7.1 To report planning decisions at variance with the views of the Council.
   To consider planning applications received and report/agree comments:
   7.2 25/02898/TREE: Wharf Farm House Middle Street Ilmington Shipston-on-Stour CV36 4LS – T1, T2, T3, T4, T5, T6 limes – Pollard back to the knuckle […]T41 Prunus padus – Crown thin by approximately 20%. Expiry 5 Jan 2026
   7.3 25/02885/FUL and 25/02886/LBC: Compton Scorpion Farm, Compton Scorpion, Ilmington, Shipston-on-Stour CV36 4PJ – Structural repairs and partial re-building of a Grade II listed barn (part retrospective). Expiry 8 Jan 2026
   7.4 25/03035/TREE: Old Fox House Foxcote Hill Ilmington Shipston-on-Stour CV36 4LD – T1 conifer – Fell leaning stem back to boundary wall only. Expiry 9 Jan 2026
8. Mabels Farm Working Group
   To note the January 2026 meeting with WPGD to introduce its development partner.
9. Mobile Mast
   To consider whether council-owned land by Mickleton Road (the Playing Fields) should be included by Atlas Telecom as a potential site for a mobile phone mast.
   CV36-02-candidate-letter-Parish-Council-26th-November-2025.pdf
10. Ilmington Playing Fields
    10.1 To consider an event application for the Tempo Trail Races in May 2026.
    10.2 To discuss how sports club bookings for the Playing Field and Pavilion can be managed together. (Noting the constitution of the Playing Field Committee).
    10.3 To agree proposed planting locations and approve a full application to the ‘Free Trees for Town & Parish Councils’ scheme.
11. Grace’s Playground
    To receive the routine playground inspection reports and agree any actions arising.
12. Finance & Admin:
    12.1 To note income received of £330 from Ilmington Show.
    12.2 To approve the bank reconciliation to 30 November 2025.
    Bank-Cash-and-Investment-Reconciliation-as-at-30-November-2025.pdf
    12.3 To receive the budget monitoring report for the year to date.
    Detailed-Receipts-Payments-by-Budget-Heading-31_12_2025.pdf
    12.4 To approve payments as per the schedule.
13. Equality, Diversity & Inclusion Policy
    To adopt an equality, diversion and inclusion policy.
    Equality-Diversity-Policy-2025-d1.pdf
14. Grant Applications
    14.1 To consider making an application to Stratford on Avon District Council Community Grant Scheme 2025.
    14.2 To consider making an application to the Ilmington Village Shop Grant scheme.
15. Budget and Precept 2026-27
    15.1 To approve the budget for 2026-27, and
    Item-15-Budget-Precept-2026-27.pdf
    Draft-Budget-2026-27-v3.pdf
    Earmarked-Reserves.pdf
    15.2 Based on the agreed budget, to record the precept requirement.
16. Correspondence: For information only:
    16.1 The Online View – Stratford District Council’s resident newsletter.
17. Member Reports (for information only)
    Report(s) by any members who attended any meeting or event on behalf of Council.
18. Future Agenda Items (for info only): Already noted: C48 Stratford Rd.
19. Next Meeting: Thurs 29 January 2026, 7:30pm in Ilmington Community Shop Café.

Post meeting note: the date of the next meeting has been changed to Thurs 22 January 2026.