Full Council – 22 January 2026

Time: 7:30 pm

Venue: Ilmington Community Shop Cafe

Agenda

1. Apologies for Absence
2. Declaration of Interests: To receive any declarations of interests for items on the agenda and grant any requests for dispensations as appropriate.
3. County and District Council Reports
4. Public Forum: Members of the public are invited to address Council on any relevant matter for max. 3 minutes per person. 15 minutes in total is allocated to this item.
5. Confirmation of Minutes
   To confirm and sign the minutes of the meeting held on 18 December 2025.
6. Planning Applications:
   6.1 To report planning decisions at variance with the views of the Council.
   To consider planning applications received and report/agree comments:
   6.2 26/00005/TREE: Quaint End Front Street Ilmington Shipston-on-Stour CV36 4LN -T1 ash – Fell. Expiry 22 Jan 2026
   6.3 Any applications notified since publication of the agenda.
7. Mabels Farm Working Group
   To report back on the meeting with WPGD and Stratford-on-Avon District Council planning officers on 22 January and consider the way forward.
8. Ilmington Playing Fields
   8.1 To consider an event application for Tempo Trail Races in May 2026 (deferred).
   8.2 To note ongoing delays in the supply of the replacement nudge bar and to seek the Council’s direction on how to proceed.
   8.3 To consider terms of reference for a committee responsible for the playing fields as well as the pavilion.
   Recreation-Grounds-Committee-Terms-of-Reference-2026-d1.pdf
9. Tree Works & Orchards
   9.1 To consider quotations for tree works around the pond.
   9.2 To agree location for plaque for the Community Orchard.
   9.3 To consider a quotation from Tree Frontiers for a re-inspection of council trees.
10. Grace’s Playground
    10.1 To receive the routine playground inspection reports and agree actions arising.
    10.2 To review previous decisions relating to the provision of a sign and a plaque acknowledging playground donors.
11. Finance & Admin:
    11.1 To note income received of £247.50 from WCC and £395.66 in credit interest.
    11.2 To approve the bank reconciliation to 31 December 2025.
    Bank-Cash-and-Investment-Reconciliation-as-at-31-December-2025.pdf
    11.3 To receive the budget monitoring report for the year to date.
    Detailed-Receipts-Payments-by-Budget-Heading-16_01_2026.pdf
    11.4 To approve payments as per the schedule.
12. Donation Requests
    12.1 Ilmington PCC towards churchyard maintenance
    Ilmington-PCC-donation-request-2025-redacted.pdf
    12.2 Shipston Proms 2026
    Shipston-Proms-Donation-request.pdf
13. Correspondence: For information only:
    13.1 Ilmington Horticultural Society site meeting re location of commemorative tree.
    13.2 SDC consultation on second homes council tax premium.
    13.3 Planning Conditions and Planning Obligations training session for Town and Parish Councils on Wednesday 4 March 2026, 6-8pm.
14. Member Reports (for information only)
    Report(s) by any members who attended any meeting or event on behalf of Council.
15. Future Agenda Items (for information only):
    Already noted: Tennis Club agreement, bench repairs
16. Next Meeting: Thurs 26 February 2026, 7:30pm in Ilmington Community Shop Café.