Full Council – 30 October 2025
- Apologies for Absence
- Declaration of Interests: To receive any declarations of interests for items on the agenda and grant any requests for dispensations as appropriate.
- County and District Council Reports
- Public Forum: Members of the public are invited to address Council on any relevant matter for max. 3 minutes per person. 15 minutes in total is allocated to this item.
- Confirmation of Minutes
To confirm and sign the minutes of the meeting held on 25 September 2025. - Committee Minutes: To receive minutes of the Pavilion Committee meeting on 10 October 2025.
- Planning Applications:
7.1 To report planning decisions at variance with the views of the Council.
7.2 To consider any applications notified since publication of the agenda, if any. - Highways / C48 Stratford Road
To consider a request from Whitchurch Parish Meeting to support their call for Highways to take immediate action to maintain the C48 Ilmington to Stratford Road.
Whitchurch-Parish-Meeting-Notices-RE-C48-Road.pdf - Mabels Farm Development / Neighbourhood Plan
To receive a report from the Mabels Farm Working Group. - New Mobile Mast
To decide what response, if any, the council should make to Atlas Tower following the presentation on potential mast sites in the parish.
CV36-02-Ilmington-Parish-Council-slides.pdf - Protection of Verges
In light of new information from Highways, to review the design and location of parking posts to protect village verges. - Ilmington Playing Fields
12.1 To report purchase under the Clerk’s delegated authority of a new nudge bar for the height barrier at £425 ex VAT, following damage by persons unknown.
12.2 To report scrub clearance work authorised under delegated authority, undertaken by Simon Healey at £55 per hour, in preparation for orchard tree planting.
12.3 To consider further tree works around the perimeter of the field and/or pond area.
12.4 To agree proposed planting locations and approve a full application to the ‘Free Trees for Town & Parish Councils’ scheme. - Mowing Contract 2026
To consider whether to extend the mowing contracts with Simon Healey and Rob Hawkins for a further year or invite tenders for a new contract. - Council Assets: Benches
14.1 To review and update the Memorial Bench and Tree Policy.
14.2 To note that the memorial bench to John Davenport has been repaired, and agree any further actions required.
14.3 To consider request for additional plaque/repairs to the bench of Frederick Bryan. - Grace’s Playground
To receive the routine playground inspection reports and agree any actions arising. - Event Application
To consider an event application for Tempo Events Winter Series (part retrospective). - Finance & Admin:
17.1 To report income of £3,900 (SDC CNN Grant), £334.89 (credit interest) and £20.63 (wayleave payment).
17.2 To approve the bank reconciliation to 30 September 2025.
Bank-Cash-and-Investment-Reconciliation-as-at-30-September-2025.pdf
17.3 To receive the budget monitoring report for the year to date.
Detailed-Receipts-Payments-by-Budget-Heading-17_10_2025.pdf
17.4 To approve payments as per the schedule. - Document Retention Policy
To review and update the document retention policy.
Document-Retention-Policy-2025-d1.pdf - Correspondence: To receive and consider any actions arising:
19.1 Extraordinary Parish Forum re Local Government Reorganisation on 6 Nov, 6pm.
19.2 By-election for Quinton District Ward on Thursday 20 November 2025. - Member Reports (for information only)
Report(s) by any members who attended any meeting or event on behalf of Council. - Future Agenda Items (for information only):
Already noted: budget 2025-26 (December), Highways walkabout (TBC) - Next Meeting: Thurs 27 November 2025, 7:30pm in Ilmington Community Shop Café.
