Council Meeting – 29 May 2025
- Election of Chairman:
To hold office until the next annual meeting of the council. - Appointment of Vice Chairman.
- Apologies for Absence.
- Declaration of Interests.
- County and District Council Reports
- Public Forum: Members of the public are invited to address Council on any relevant matter for max. 3 minutes per person. 15 minutes in total is allocated to this item.
- Confirmation of Minutes: To confirm and sign the minutes of the meeting held on 24 April 2025.
Annual Meeting motion in accordance with standing order 5j. - Review and adoption of standing orders.
Standing-Orders-2025-Changes-p15-16.pdf - Review and adoption of new model financial regulations.
Financial-Regulations-2025-d1.pdf - Review of delegation arrangements – and to consider creating a committee with delegated powers to manage the Pavilion and Playing Fields.
Item-10-Delegation-arrangements.pdf - Review of representation on or work with external bodies and arrangements for reporting back.
- Review of inventory of land and other assets (asset register).
Ilmington-Parish-Council-Asset-Register-to-March-2025.pdf - Confirmation of arrangements for insurance cover in respect of all insurable risks.
- Review of the Council’s and/or staff subscriptions to other bodies i.e. Warks ALC.
- Review of the Council’s complaints procedure.
- Review of the Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation.
- Review of the Council’s policy for dealing with the press/media.
- Review of the Council’s employment policies and procedures.
- Review of the Council’s expenditure incurred under s.137 of the Local Government Act 1972 or the general power of competence.
- Determining the time and place of ordinary meetings of the Council up to and including the next annual meeting of the Council.
Other business to be transacted: - Planning Applications:
21.1 To report planning decisions at variance with the views of the Council.
21.2 To consider any applications notified (none prior to publication of the agenda). - Grace’s Playground:
22.1 To receive the routine inspection report(s) and consider any actions arising.
22.2 To consider quotations for playground sign(s) acknowledging donors. - Ilmington Playing Fields / Pavilion:
23.1 To consider event applications from Ilmington School.
23.2 To receive the Pavilion H&S Risk Assessment and consider actions arising.
Ilmington-Pavilion-HSE-Checklist.pdf
23.3 To receive the findings of the Fire Risk Assessment and consider actions arising.
23.4 To report action under Clerk’s delegated authority to commission Dakro to carry out a Legionella risk assessment at a cost of £450 ex VAT. - Annual Governance & Accountability Return 2024-25
24.1 To receive the Annual Internal Audit Report.
AIAR-2024-25.pdf
24.2 To approve for signing the Annual Governance Statement.
p4-AnnualReturnForm3_2024-25_e.pdf
24.3 To approve for signing the Annual Accounting Statement.
p5-AnnualReturnForm3_2024-25_e.pdf
24.4 To confirm the period for the exercise of public rights from 3 June to 14 July. - Finance & Admin:
25.1 To approve the bank reconciliation to 30 April 2025.
25.2 To receive the budget monitoring report.
25.3 To approve payments as per the schedule below. - Future Agenda Items (for information only): Biodiversity Plan
- Next Meeting: Thurs 26 June 2025, 7:30pm in Ilmington Community Shop Café.
