Annual Council – 4 June 2026

Note: Due to unforeseen circumstances, the annual council meeting due to be held on 28 May could not go ahead, and has been rescheduled on Thurs 4 June 2026 at 7:30pm. The business of the meeting remains unchanged.

Venue: Ilmington Community Shop Cafe.

Time: 7:30pm

AGENDA

The business to be transacted at the meeting is as follows:

1. Election of Chairman: To hold office until the next annual meeting of the council.
2. Appointment of Vice Chairman
3. Apologies for Absence
   Councillors are reminded to ensure that their entry in the register is up to date.
4. Declaration of Interests.
5. County and District Council Reports
6. Public Forum: Members of the public are invited to address Council on any relevant matter for max. 3 minutes per person. 15 minutes in total is allocated to this item.
7. Confirmation of Minutes
   To confirm and sign the minutes of the meeting held on 30 April 2026.
   Minutes-of-30-April-2026-d1.pdf
8. Committee Minutes
   To receive minutes from the Recreation Ground Committee Meeting on 24 April.
   Annual Meeting motions in accordance with standing order 5j.
9. Review and adoption of standing orders.
10. Review and adoption of new model financial regulations;
11. Review of delegation arrangements to committees, sub-committees, staff and other local authorities.
    Scheme of delegation
    Committee terms of reference
12. Review of representation on or work with external bodies and arrangements for reporting back.
13. Review of inventory of land and other assets (asset register).
14. Confirmation of arrangements for insurance cover in respect of all insurable risks. Council is in year two of a three-year agreement with renewal quote of £1,927.16.
15. Review of the Council’s and/or staff subscriptions to other bodies i.e. Warks ALC.
16. Review of the Council’s complaints procedure;
17. Review of the Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation.
18. Review of the Council’s policy for dealing with the press/media;
19. Review of the Council’s employment policies and procedures;
20. Determining the time and place of ordinary meetings of the Council up to and including the next annual meeting of the Council.
21. Planning Applications:
    21.1 To report planning decisions at variance with the views of the Council.
    To consider council’s response to the following planning applications.
    21.2 26/01129/TREE: Blossom Fields Ilmington Shipston-on-Stour CV36 4JQ – T1-Willow-Fell G1- -Group of 8 trees (mix of Cherry, Field Maple) – Reduce by 3-4m Deadline: 29 May 2026
    21.3 26/01190/FUL: Blossom Fields, Ilmington, Shipston-on-Stour, CV36 4JQ – Change of use of land from agricultural to residential garden use (retrospective). Deadline: 08 Jun 2026
    21.4 26/01208/TREE: Ravens Croft Grump Street Ilmington Shipston-on-Stour CV36 4LE – T1 – larch – 80% dieback, fell. Deadline 11 June 2026.
    21.5 Any applications received since publication of the agenda.
22. Mabels Farm Advisory Group
    To receive an update from the group, and note that the developer is intending to hold a public consultation in Ilmington Village Hall on Tues 3rd June from 4pm to 7pm. [Note: date and time later revised to Weds 24 June, 4pm to 8pm.]
23. Ilmington Playing Fields / Pavilion:
    To report actions taken in response to a water leak on the playing fields.
24. Annual Governance & Accountability Return 2025-26
    24.1 To receive the Annual Internal Audit Report.
    Annual-Internal-Audit-Report-2025-26.pdf
    24.2 To approve for signing the Annual Governance Statement.
    AGAR-Form-3-All-Areas-Ilmington-PC-p4-only.pdf
    24.3 To approve for signing the Annual Accounting Statement.
    AGAR-Form-3-All-Areas-Ilmington-PC-p5-only.pdf
    24.4 To confirm the period for the exercise of public rights from [new dates] 8 June to 17 July.
    Notice-of-Public-Rights-2025-26.pdf
25. Finance & Admin:
    25.1 To approve the bank reconciliation to 30 April 2025.
    Bank-Cash-and-Investment-Reconciliation-as-at-30-April-2026.pdf
    25.2 To receive the budget monitoring report.
    Detailed-Receipts-Payments-by-Budget-Heading-19_05_2026.pdf
    25.3 To approve payments as per the schedule below.
26. Future Agenda Items (for information only)
27. Next Meeting: Thurs 25 June 2026, 7:30pm in Ilmington Community Shop Café.