Full Council – 25 September 2025

AGENDA

1. Apologies for Absence
2. Declaration of Interests: To receive any declarations of interests for items on the agenda and grant any requests for dispensations as appropriate.
3. County and District Council Reports
4. Public Forum: Members of the public are invited to address Council on any relevant matter for max. 3 minutes per person. 15 minutes in total is allocated to this item.
5. Confirmation of Minutes
   To confirm and sign the minutes of the meeting held on 28 August 2025.
6. Committee Minutes
   To receive minutes of the Pavilion Committee meeting on 5th September 2025.
7. Planning Applications:
   7.1 To report planning decisions at variance with the views of the Council.
   To agree responses to planning consultations:
   7.2 25/01899/FUL: Land Off Armscote Road Ilmington – Proposed garage (Plot 1). Expires on 30 Sept
   7.3 25/02185/TREE: Grump Cottage Grump Street Ilmington Shipston-on-Stour CV36 4LE -T1 cherry – Fell. Expires on 1 Oct
   7.4 To consider any applications notified since publication of the agenda.
8. Local Plan / Neighbourhood Plan
   8.1 To receive an update on the South Warwickshire Local Plan (SWLP) and clarification on the Housing and Economic Land Availability Assessment (HELAA).
   8.2 To receive Manuela Perteghella MP’s reply on Neighbourhood Planning funding.
   Neighbourhood-Planning-Support-Programme-Funding.pdf
   8.3 To discuss WPDG tender for the Mabels Farm development and agree actions.
   8.4 To call a meeting of the Neighbourhood Plan Review Group.
9. Protection of Verges
   To agree the design, location, and installation of parking posts to protect village verges.
10. Council Assets: Benches
    To agree whether to repair, replace or remove the memorial bench to John Davenport.
11. Grace’s Playground
    To consider the annual playground inspection report and agree actions arising.
    Ilmington-Playing-Field09-09-2025-18-20-12.pdf
12. Finance & Admin:
    12.1 To report income of £400 (WCC Cllr Grant) and £19,086 (precept).
    12.2 To approve transfer of £20,000 from current account to savings.
    12.3 To note the reduction in interest rate on the Unity Trust savings account to 2.10% from 23/11/25, and agree any actions arising.
    12.4 To approve the bank reconciliation to 31 August 2025.
    Bank-Cash-and-Investment-Reconciliation-as-at-31-August-2025.pdf
    12.5 To receive the budget monitoring report for the year to date.
    Detailed-Receipts-Payments-by-Budget-Heading-18_09_2025.pdf
    12.6 To approve payments as per the schedule.
13. Pension Scheme
    13.1 To note that the Clerk must be automatically enrolled in a workplace pension because of increased hours.
    13.2 To agree on the council’s pension provider and level of employer contributions.
    Item-13-Pension-Scheme.pdf
14. Internal Audit 2025-26
    To appoint an internal auditor for the year ending 31 March 2026.
15. Strategic Risk Register
    To review and update the strategic risk register.
    Financial-Risk-Register-March-2025.pdf
16. Document Retention Policy
    To review and update the document retention policy.
    Document-Retention-Policy-2025-d1.pdf
17. Correspondence: To receive and consider any actions arising:
    17.1 Proposal from Imagine Padel.
    17.2 Invitation to WALC AGM, held online at 6pm on Weds, 12 Nov.
    17.3 Warwickshire County Council Budget Consultation 2026/27.
18. Member Reports (for information only)
    Report(s) by any members who attended any meeting or event on behalf of Council.
19. Future Agenda Items (for information only)
20. Next Meeting: Thurs 30 October 2025, 7:30pm in Ilmington Community Shop Café.